Yousuf Al Junaibi

Facility & Welfare Management:

• Supervising the needs of the employees business administration, facilities, reception, stationery, and pantry and ensures company policies, procedures are followed.
• Plan and manage site facility activities related to the maintenance of company property, landscape, vehicles and other premises to ensure a functional and safe work environment.
• Supervising the maintenance and repair of office equipment, furniture, vehicles etc, in order to ensure that all equipment is in optimal functioning order and meets with relevant HSSE requirements.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Coordinate procurement actions by submitting report about service provider contracts for the Management and raising it to procurement if approved.
• Ensure that all employee inquiries and issues are effectively handled in a timely manner.
• Create PO on time for vehicles and Fuel services.
• On time SES creation.
• Following with finance for on time payment release.

Support Travel Team:

• Book Flights for Employees
• Book Accommodation for Employees
• Payment Process through SAP System for both Flight and Accommodation
• Resolved problems, improved operations and provided exceptional service.

Payment Process through SAP System:

• Create PO on time for vehicles and Fuel services.

• On time SES creation.

• Following with finance for on time payment release.

• Monitored employee and customer interactions to assess quality of service.
• Prepared employee schedules for maximum coverage during key hours.
• Assessed personnel performance and implemented incentives and team-building events to boost morale.
• Supervising the needs of the employees business administration, facilities, reception, stationery, and pantry and ensures company policies, procedures are followed.
• Plan and manage site facility activities related to the maintenance of company property, landscape, vehicles and other premises to ensure a functional and safe work environment.
• Supervising the maintenance and repair of office equipment, furniture, vehicles etc.
• Coordinate procurement actions by submitting report about service provider contracts for the Management and raising it to procurement if approved.
• Ensure that all employee inquiries and issues are effectively handled in a timely manner.

• Monitoring of fleet management services: Monthly vehicle inspection as per plan
• Vehicle movement monitor through IVMS
• On time vehicle renewal
• Payment Process through SAP System: Create PO on time for vehicles and Fuel services
• On time SES creation
• Following with finance for on time payment release
• Monthly Report Generation: Fleet management Satisfaction report
• IVMS Report in term of miss use vehicles (Weekend & after working time)
• Vehicle utilization report
• Vehicle Optimization: Evaluate current scenario and utilization
• Provide solution to optimize current vehicle for better utilization
• Vehicle optimization
• Support Travel Team: Book Flights for Regional Areas Employees- through PDO Flight Book Accommodation for Regional Areas Employees-through internal Booking vendor Payment Process through SAP System for both Flight and Accommodation Bookings
• Created plans and communicated deadlines to ensure projects were completed on time
• Used Microsoft Word and other software tools to create documents and other communications
• Resolved problems, improved operations and provided exceptional service
• Developed and implemented performance improvement strategies and plans to promote continuous improvement
• Drove operational improvements which resulted in savings and improved profit margins
• Used coordination and planning skills to achieve results according to schedule.

• Vehicle Fleet Tracking: Vehicle acquisition
• Driving license scanning and archiving
• Fuel Management
• Vehicle Maintenance and Repairs
• Meeting Company compliance requirements
• Supervising the needs of the employees business administration, facilities, reception, stationery, and pantry and ensures company policies, procedures are followed
• Plan and manage site facility activities related to the maintenance of company property, landscape, vehicles and other premises to ensure a functional and safe work environment
• Supervising the maintenance and repair of office equipment, furniture, vehicles etc, in order to ensure that all equipment is in optimal functioning order and meets with relevant HSSE requirements
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the staff
• Coordinate procurement actions by submitting report about service provider contracts for the Management and raising it to procurement if approved
• Ensure that all employee inquiries and issues are effectively handled in a timely manner
• Assist Fleet or Facilities Team when ever required.

• 3rd Party Coordinator
• Accommodation Booking
• Journey Manager
• Support Services: Flight Booking
• Drivers Coordinating
• Access and Permissions
• Assist colleagues whenever necessary
• Handle large amounts of paperwork and data
• Work within busy office environment, and support office teams in order to ensure smooth running of day-to-day activities
• Communicate clearly with work colleagues using emails etc
• Handle petty cash, floats and expenses
• Continually meet and exceed operational and administrative expectations of employers
• Provide accurate administration of all paperwork generated at Office level
• Quickly learn about new in-house database systems
• Find and obtain information and documents quickly.

• Flight Booking
• Accommodation Booking
• Drivers Coordinator
• 3rd Party Coordinator
• Access and Permissions Coordinator
• Internal Mail Coordinator
• Journey Manager
• Catering Supervisor
• Support Services: Effectively delegate tasks to team members, organize and complete job task scheduling for team members
• Maintain work and quality control measures
• Conduct regular meetings with team to determine any problem areas and seek suggestions from team
• Report and provide feedback monthly and when required to Operations
• Ensure that all work performed is of suitable and acceptable quality
• Work with sub-contractors and their staff
• Liaise and collaborate with internal and external employees on development plans.

• Supervised crew of Five employees in general maintenance and asphalt patching
• Trained employees in time management and proper ways to complete job duties
• Discussed daily work requirements with crew and assigned skills-based tasks to enable completion of work
• Monitored overall team and individual employee performance and compiled data into project reports for supervisor
• Created and followed detailed maintenance schedules and databases with Population, Housing, Establishments and other data
• Monitored team members to verify work quality and address concerns
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Manage agendas and appointments etc
• For upper management
• Assist colleagues whenever necessary.