Yasar Arafath

HR Executive

· Responsible for leading and managing the people management related agenda at the assigned business units.

· Support the effective delivery of a higher performing HR service, by ensuring that the high standards within the team are developed and maintained.

· Act as a single point of the contact for the employees and managers in the respective business unit.

· Work closely with site management and employees to improve work relationships, build morale, and increase productivity and retention.

· Responsible to ensure that all employees in the respective business unit is fully inducted and successfully on boarded.

· Ensure 100% data accuracy in HRMS.

· Work closely with HR Assistants and ensure that employee exit formalities are conducted and recorded.

· Responsible for conducting and recording the employee exit interviews.

· Work closely with site managers on all employee grievance and disciplinary related matters and ensure that appropriate action is recommended.

· Work closely with respective Operations Manager/Site Manager on employee deployment/re-deployment.

· Responsible that employee data changes are timely updated by the HR Assistants.

· All employee claims and re-imbursement prepared by HR Assistants are reviewed and cleared before submitting it to Finance.

· Closely coordinate with respective site/business unit managers to have the timely completion of employee performance assessments.

· Responsible for completing the end-to-end Disciplinary action formalities of employees in respective Business units.

· Work closely with Government Relations and manage all formalities related to the designation changes in Labour card.

· Work closely with Government Relations and manage all formalities related to employee record cancellation in Ministry of Manpower/Labour Office/ROP and Police Clearance for employees.

· Work closely with Government Relations and manage all formalities related to absconding employees.

· Responsible for ensuring the completeness of all formalities related to employee death cases and repatriation.

· Responsible for maintaining the dependent information details of employees and ensuring that Visa/ID Card renewal formalities are taken care off.

· Responsible for processing of Family Visit/Family Joining Visas for employees after getting proper approvals.

· Work closely with respective Operations Manager/Site Manager on removal of employees from HRMS who are not back from Vacation within the stipulated time.

· Responsible to monitor the attrition of respective business units and report the same to the management.

· Responsible for ensuring 100% training compliance of respective business units.

HR On boarding:

· Responsible to administer complete end to end joining and onboarding formalities for all new employees.

· Responsible for updating and maintaining new and existing employee records in HRMS (SAP).

· Provide administrative assistance with pre-deployment and induction training.

· Coordinate with Learning department on new employee induction and ensure that all new employees complete their induction before deployment.

· Responsible for the generating employment contracts, explaining them in detail to the new employees and getting it signed off from them.

· Responsible and ensure that the HR system is updated with employees required data in order to be used for various activities or transactional purposes.

· Responsible for the data accuracy in HR system and for scanning and updating all relevant documents in the system and assigned.

· Aid Business Partner in all administrative activities related to resource deployment and movements.

· Accountable and assist employees in opening the bank accounts before they are deployed to the sites.

· Ensure that all new employees are provided with appropriate uniforms, linens, Safety shoes before they are deployed.

· Responsible for providing temporary financial aid for new joiners and for existing employees through petty cash and ensure that it is always accounted for and tallied.

· Responsible to ensure that proper travel, temporary accommodation arrangements are done for all new joiners.

HR Operations:

· Work in very close coordination with Operations team in understanding the staffing requirements in every site/location as per contract and fulfilling them vide internal movements or external hiring, in line with customer contracts and budget.

· To make regular field trips to locations, conduct town hall meetings, listen to personnel on their grievances, address them as well as communicate company objectives and key messages effectively.

· Work with Operations Mangers and Compensation & Benefits team in processing all salary change requests, promotion requests and ensure they are evaluated considering budgets and in line with salary structures and merit of the case.

· Ensure with the HR team that all transactions.

HR Services:

· Responsible in handling the day-to-day staffing issues such as Employee grievance, complaints, Queries etc; and respond on time.

· Responsible and assist Sr. HR Manager by coordinating with Ministry of Manpower on all matters related to employment of all employees.

· Responsible and assist Sr. HR Services Manager in all matters related to Municipality and all other government bodies as required.

· Responsible for maintaining and regularly updating the Omanization Plan.

· Responsible for all formalities related to employment visa and Civil ID for both new joiners and existing employees.

· Responsible for keeping track of employee passport/visa/ID card renewals and renew them before the expiry of the same.

HR Employee Relations

· Responsible to attend to all employee queries and respond on time

· Responsible for processing the employee full and final settlement excluding Head Office staff.

· Responsible in conducting proper exit interviews and document for all employee leaving the service.

· Responsible to arrange the travel tickets for employees travelling on leave, business travel and for final exits.

· Coordinate with travel agents on air ticketing and invoicing.

· Accountable in reviewing all invoices received from travel agents and submits to finance department for clearing the same.

· Responsible for HR system updates with employee movements, employee vacation re-joining, and passport management.

· Responsible for generation of all offer of employment, employment contract, MoM contracts.

· Responsible for employee passport handling end to end.

· Responsible for keeping track of employee legal records

· Responsible for all employee Legal documents renewals and ensure that all are renewed before the expiry of the same.

· Employees in matters related to their medical conditions by coordinating with medical facility providers under company network.

· Produce and submit reports on general HR activity.

· Prepare all support documentation for final exit of the employee.

· Responsible in coordinating with PRO for ensuring smooth cancellation of employee visa and ensuring safe exit of the employee.

· Responsible to collect all assets attached to employee before his final exit.

· Responsible for adding and removing the departing employees from “Renaissance Life – Company official FB Page”.

· Assist Sr. HR Manager in all employee engagement initiatives vide a structured annual calendar, disciplined budget and high-quality events.

• HR - Executive:
• Payroll process: Handling Payroll for Employees, by Fourth dimension and IDS software
• Recruitment & Selection: Involvement of end to end complete life cycle of the recruitment and selection process such as candidate sourcing qualifying skills, conducting interviews, Generation of offer Letter & Maintaining Data Base of candidates
• Joining process: Taking care of joining formalities like ID card & access card issue, collecting the certificates copy & verify, Salary accounts open to all new employees, & register the name into statutory records
• Statutory process: PF & ESI – preparing by monthly, half yearly & annul returns, forms submission of nomination & declaration, Labour Registers
• Upkeep & maintenance of statutory records under various labour statutes
• Time Office Function: Staff in &out monitoring, Shift timings, Attendance, Leave, List of National & Festival Holidays, Compensatory off, Change off
• Material notebook verification, key register verification & Returnable gate pass verification
• Training & Development: Preparing the monthly training schedule & organizing with trainer
• Motivation: Arranging awards, Rewards, Attendance benefits, & other welfare measures in view of motivating employees with least cost
• MIS Report: HR-Related Database: Salary, PF and ESI comparison for previous month and year, maintaining manpower details & new joiners and left employees list for the present month
• Welfare: Monitoring Cafeteria, Gift voucher, Movie of the month, Games activities, Camp arrangement, etc
• F&F: Collecting the exit interview sheet from exit employees & issuing the Relieving Letter, Service Certificate & Settling Full & Final Settlement.

• Responsible for end to end recruitment cycle.
• Preparing interview packs.
• Coordinating employee induction and training process.
• Maintaining attendance register leaves etc.
• Responsible for 130 employee’s payroll.
• Involved in performance appraisal of the employees
• Filing HR documentation.
• Keeping all HR activities confidential.
• Administering aptitude, personality, and interest test during interview.
• Involved in formulating polices.
• Generating offer letter to the new employees.
• Keeping in contact with consultancy for emergency requirement of employees.
• Updating employee data like attendance, absence, salary etc.
• Maintaining the day to day activities done and report to the manager.
• Performance Appraisal
• Grievance handling.
• Exit Formalities

• Weeks of summer training at Domino’s Pizza in the HR department
• Involved in formulating polices
• Generating offer letter to the new employees
• Keeping in contact with consultancy for emergency requirement of employees
• Updating employee data like attendance, absence, salary etc
• Maintaining the day to day activities done and report to the manager.