Summary
Overview
Work History
Education
Skills
Accomplishments
Affiliations
Additional Information
Software
Certification
Timeline
Generic
Syed Shah Asadullah  Quadri

Syed Shah Asadullah Quadri

Sr. Document Controller Cum Administrative Executive
Salalah

Summary

Driven Document Controller touting 17 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects. Adaptable Document Controller offering background in process improvements and document preparation. Dependable professional with exceptional computer talents. Document Management Specialist, providing general administrative back-up and other duties. More than 17 years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail. Document management professional adept at managing processes for master documentation and archives. Participates in validation of EDRMS assuring document systems operation. Strong organizational and multitasking skills to work with minimal supervision. Coordinates and provides guidance on validation for computer systems, manufacturing equipment, analytical equipment, utility systems and cleaning and process validation. Documentation Specialist experience ensuring organization's documents are stored efficiently and are easily accessible to staff. Develop and implement management and control strategies. High level of organizational skills, attention to detail and communicate. Document Processing Specialist developing and implementing document control and management strategies. Stores documents correctly for easy employee access. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail. Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task. Meticulous and methodical document management professional with 17-year background in construction & building materials environments. Coordinates files and maintains workflows in compliance with business, customer and project management needs. In-house Document Review Specialist with experience in managing and overseeing contracts and documents. Reviews client contracts, vendor agreements, partnership agreements and related documents. Helps organization create and edit contracts according to situation. Trains operating units required to create and edit contracts. Offering expertise in creating, organizing and managing documentation for ms excel & ms word requirements. Expert Oodo user bringing strong technical acumen, excellent communication skills and unsurpassed dedication to quality and accuracy. Document Review Specialist with demonstrated success negotiating, researching and communicating effectively. Provided leadership vision, direction, development and maintenance of multiple complex and high priority contracts directly impacting business strategies of organization. Strong organizational skills to think strategically and react quickly to internal and external needs. Document Control Specialist with 17 years of construction & building material devision experience. Proficient in Microsoft Word formatting and document management. Familiar and comfortable with paper-based document control procedures in addition to GMP regulated environment. Excellent eye for detail and highly organized. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level sr. document controller cum administration executive position. Ready to help team achieve company goals. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Document Control Specialist with 17 years of construction & building materials experience. Proficient in Microsoft Word formatting and document management. Familiar and comfortable with paper-based document control procedures in addition to GMP regulated environment. Excellent eye for detail and highly organized. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level sr document controller c position. Ready to help team achieve company goals. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level sr document controller position. Ready to help team achieve company goals.

Overview

16
16
years of professional experience
6
6
years of post-secondary education
1
1
Certification

Work History

Sr. Document Controller

Salem Mohiyaddin Bin Saif (Building Materials Devision)
Salalah
07.2017 - Current
  • Provided support for document controls and worked with contract documents.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
  • Established and managed document distribution matrix and document control register.
  • Pitched in to assist [Type] department with special projects and tasks.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Created project control documentation to support needs of important projects.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Checked blueprints and drawings for accuracy and completeness.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Complied with safety regulations as outlined in organizational procedures to minimize [Type] issues.
  • Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
  • Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Collaborated across departments and levels of management to gain consensus on procedural documentation.
  • Managed file archival and information retrievals.
  • Supported end-user access requirements by establishing compliant systems and effective access policies.
  • Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
  • Prepared documents for projects in accordance with project manager, team, or client specifications.
  • Worked with internal team members to remedy issues with preemptive solutions.
  • Created and maintained user accounts and properly routed documents for approval and training.
  • Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
  • Identified areas of weakness and recommended or implemented process improvements.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Strengthened system efficiency by identifying lagging operational processes and implementing optimal solutions.
  • Transmitted documents, organized revisions and tracked changes.
  • Assisted in continuous improvement activities while developing and maintaining resulting documents.
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
  • Completed transmittal logs and stored in files for specified durations.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Developed and edited template contracts with changes in company's service lines or new developments.
  • Carried out in-depth needs assessments to determine document management requirements at department and individual user levels.
  • Utilized [Software] to scan and clean up project documents.
  • Managed training courses, setup and maintenance for document control systems.
  • Gathered, reviewed and input [Area of expertise] reports each day using [Type] software.
  • Remained informed on current regulations, especially concerning research industry and document creation.
  • Assisted with document troubleshooting and recovery of corrupt documents and files.
  • Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
  • Manipulated and converted documents to meet needs of individual personnel or projects.
  • Built and updated diverse documents, charts, tables and mail merges using various programs.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.
  • Assessed impact of emerging technology and system upgrades on workflow.
  • Converted documents from one application to another.
  • Established, improved and reinforced document management systems to handle current and expected requirements.
  • Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Worked with internal staff to process documents and sent for closing.
  • Promoted efficient document processing by maintaining orderly and clean control room.

Sr. Document Controller

Al Hashemi Al Rawas L.L.C
Rustaq
11.2014 - 06.2017
  • Provided support for document controls and worked with contract documents.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
  • Established and managed document distribution matrix and document control register.
  • Pitched in to assist [Type] department with special projects and tasks.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Created project control documentation to support needs of important projects.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Coordinated document exchange between departments, contractors, suppliers and customers.

Sr. Administrative Executives & Document Controler

Al Hashemi Al Rawas L.L.C
Buraimi
10.2011 - 11.2014
  • Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
  • Provided administrative support to clients internally and supported needs for materials organization.
  • Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
  • Wrote and prepared deliberate yet flexible agendas for company meetings.
  • Drafted documents in company-directed formats and fonts, maintaining exceptional style consistency.
  • Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
  • Kept files and records in content management systems such as MS SharePoint, eDRMS and Salesforce.
  • Prepared flawless emails and technical memorandums upon direction of immediate supervisor.
  • Arranged business travel details for company executives on moment's notice.
  • Coordinated training for new team members, overseeing onboarding details and designing framework for future acquisitions.
  • Expertly organized logistics for functions both within and outside of organization.
  • Supported long-standing professional relationships and established strategic ones, creating favorable conditions for enduring partnerships.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Produced letters and memoranda to inform stakeholders of business decisions.
  • Identified communication channels to set roadmap to distribute information.
  • Maintained protocol throughout routine work days and special events.
  • Scheduled appointments and meetings, organized materials and prepared rooms.
  • Collected data, input records and protected electronic files.
  • Conducted research to assist with routine tasks and special projects.
  • Planned and executed events for employees and clients and managed logistics and vendor relations.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Created and updated records and files to maintain document compliance.
  • Reviewed information, created models and contributed to decision-making process by forecasting trends.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.

Administrative Executive At Dhofar University Proj

Modern Contracting
Saada
07.2007 - 07.2011
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Maintained protocol throughout routine work days and special events.
  • Scheduled appointments and meetings, organized materials and prepared rooms.
  • Planned and executed events for employees and clients and managed logistics and vendor relations.
  • Collected data, input records and protected electronic files.
  • Reviewed information, created models and contributed to decision-making process by forecasting trends.
  • Created and updated records and files to maintain document compliance.
  • Conducted research to assist with routine tasks and special projects.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Produced letters and memoranda to inform stakeholders of business decisions.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Screened personal and business calls and directed to appropriate party.
  • Answered high volume of phone calls and email inquiries.
  • Identified communication channels to set roadmap to distribute information.
  • Took notes and dictation at meetings.
  • Created and managed office systems to efficiently deal with documentation.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Updated and maintained confidential databases and records.
  • Handled incoming and outgoing mail, email and faxes.
  • Wrote reports, executive summaries and newsletters.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Filed paperwork and organized computer-based information.
  • Coordinated events and worked on ad hoc projects.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

Education

High School Diploma -

St Mazz High School
Santosh Nagar, Hyderabad
06.1995 - 05.1996

High School Diploma -

Narmada Junior & Degree Collage
Ameerpet, Hyderabad
06.1996 - 05.1998

Bachelor of Arts - Commerce, Economic, Management Accounting

Narmada Junior & Degree Collage
Ameerpet, Hyderabad
06.1998 - 05.2001

Skills

Compliance controls

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Accomplishments

  • Achieved 100% by completing taking inventory stock with accuracy and efficiency.
  • Supervised team of 06 staff members.
  • Documented and resolved 100% which led to 100%.
  • Achieved 100% by introducing Oodo for Inventory taking stock tasks.
  • Resolved product issue through consumer testing.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.

Affiliations

  • Society of Human Resource Management
  • APICS – Association for Supply Chain Management

Additional Information

Performing my duties very Honesty, Sincerity, Time Punctuality, maintain Discipline

Im friendly nature person, adjust any kind of situations & fast learning as per companies rules & regulations

always coordinate & cooperate with seniors & my juniors & i believe in work as a team together & individual also

I never give any kind of chance to my senior to say something regarding about my work related

Software

Diploma In Computer Application (DCA) Microsoft Office XP, Microsoft Office 2000, Microsoft 2010, MS Office, MS Excel, MS Word, Internet Explorer, Outlook, Virtual Works Ramco, Oodo

Certification

Diploma In Computer Application (DCA)

Timeline

Sr. Document Controller

Salem Mohiyaddin Bin Saif (Building Materials Devision)
07.2017 - Current

Sr. Document Controller

Al Hashemi Al Rawas L.L.C
11.2014 - 06.2017

Sr. Administrative Executives & Document Controler

Al Hashemi Al Rawas L.L.C
10.2011 - 11.2014

Administrative Executive At Dhofar University Proj

Modern Contracting
07.2007 - 07.2011

Bachelor of Arts - Commerce, Economic, Management Accounting

Narmada Junior & Degree Collage
06.1998 - 05.2001

Diploma In Computer Application (DCA)

12-1996

High School Diploma -

Narmada Junior & Degree Collage
06.1996 - 05.1998

High School Diploma -

St Mazz High School
06.1995 - 05.1996
Syed Shah Asadullah QuadriSr. Document Controller Cum Administrative Executive