SIVAKUMAR E

• Responsible to arrange and moderate post-award kick-off meetings with the vendor, expediting, monitoring, and reviewing vendor deliverables in line with contractual requirements, execution schedule, Purchase Order requirements, and terms & conditions, and ensuring suborders of materials are in line with supplier’s engineering and manufacturing schedule, and monitor respective deliveries. Resolve any potential operational issues that may impact the deliveries, Monitor the recovery of delays, and implement remedial actions. Identify Risks and liaise with stakeholders to mitigate delays and cost impacts. Maintain records and update order progress periodically.

o Handling orders such as Pipes, pipes fittings, pipe supports, Tubes, Pumps, orifice assembly, Instrumentation bulk,

Electrical Bulk, valves(Ball valve, check valve, control valve, IPF valve, etc),

o Adheres to Project’s procurement ethics, policies, and procedures.

o Tracking of rejections and take timely actions to avoid stock discrepancies & avoid the lack of flow of materials for production on time.

o Reviews and complies with the Procurement Execution Plan

o Conducting kick-off meetings with suppliers, concerned stakeholders, and customers.

o Organizing PIM and conducting weekly expediting meetings with vendor.

o Reviewing production schedule and validating accordingly to achieve CDD.

o Adheres to the expediting work process, including the involvement of specialist engineers of various disciplines.
o Developing and maintaining material status reports in the form of MTS

o Communicating with suppliers to resolve issues affecting a purchase order in terms of document approval

delays/delivery delays. Attending PO status meetings regularly with suppliers whose VDP's (Vendor Delivery Performance) are poor i.e, less than 95%.

o Monitoring Sub ordering activities and delivery receipts at vendor premises.

o Preparing weekly/monthly reports for the Customers

o Verifying the status of all drawing & ITP etc reports obtaining timely approval of vendors

o Direct and coordinate activities of purchasing department engaged in planning, sourcing, buying, and

monitoring of procurement for the company in a cost-effective manner.

o Coordinate the delivery of supplies according to priorities and specifications to eliminate delivery slippage and ensure materials are delivered on time.

o Issue Non-conformity reports and punch lists in case of not satisfactory inspection.

o Pro-actively manage critical deliveries of goods and associated documentation through close coordination with Vendors and Manufacturers either onsite or at Vendor /Manufacturer location.

o Coordinating transportation and logistics team & their counterpart on Incoterms/ EX WORKS PO's for timely

delivery of materials at site.

o Follow-up with Stores and Inward Quality to get GRINs.

o Support Liquidated damages competent function to properly evaluate the reason of delay

o Ensure the vendor manufactured data book review and approval

o Suggest improvements in C&P Procedures and Guidelines to achieve delivery of materials on time for projects and end users.

o Sound knowledge of International Commercial Terms (INCOTERMS)

o Experience in handling Legal, commercial, taxation, and finance issues.

o Experience in import purchase, and coordination with the logistics department

o Proactively manage end-to-end procurement processes for large-scale infrastructure development projects, encompassing diverse components such as structural materials, piping bulks, and instrumentation valves & pumps, ensuring seamless availability and on-time delivery.

o Successfully develop and execute strategic procurement strategies, leveraging comprehensive techno-commercial

comparisons, and robust vendor negotiations, resulting in substantial cost savings within budgetary constraints.

o Demonstrate exceptional vendor management skills by closely monitoring vendor performance, expedite deliveries to meet critical delivery dates, and drive continuous improvement through regular vendor performance evaluations.

o Effectively identify potential risks and delays to mitigate delivery schedule impact, employing time bound action

plans in collaboration with stakeholders to ensure uninterrupted material supply while maintaining technical and commercial specifications.

o Ensure time and quality in the delivery of goods and documents as per PO and ensure the suitability of goods, thus preventing extra costs, delays or other disruptions in the execution of projects/operations, by promoting/suggesting any corrective action that may be necessary during the production and/or assembly of the goods.

o Monitor the progress of the supply status during the entire supply execution period to achieve contractual delivery date. Manage requests for early delivery or postponed delivery in accordance with the project/operations needs.

o Review PO and all the contractual documentation to detect discrepancies and prevent any misunderstanding that could potentially cause delays.

o Contact the vendor to check the correct receipt and interpretation of PO, expediting the issuance of acknowledgment of the order

o Responsible to take the Lead in updating the clients and arranging the meetings with supplier and clients for

material readiness.

o Bases in the VDMS need to follow up with vendor for the requested documents for the engineering items.

o Reviving final contracts, issuing of fax of awards and arranging kick of meetings when necessary, Monitoring

weekly / Monthly status of the Purchase Orders.

o Responsible to make sure that clients get the material on time to plan their site (Fabrication) activities and be

transparent with clients as well.

o Verifying status of all drawing & ITP etc. reports to obtain timely approval of vendors

o Expediting Drawings with Engineers, Materials with Suppliers, Fabricators, and Manufacturers.

o Record production data, including volume produced, consumption of raw materials, or quality control measures

o Revise production schedules when required due to design changes, labor or material shortages, backlogs, or

other interruptions, collaborating with management, marketing, sales, production, or engineering

o Working for effective and timely management of activities

o Direct and coordinate activities of the purchasing department engaged in planning, sourcing, buying and

monitoring of procurement for the company in a cost-effective manner.

o Working and knowledgeable in E-Resource-ERP Software for issuing the Purchaser Orders, Invoices, Delivery

Note and all other Operation Purposes in our Organization

o Assuring that, all the Terms and Conditions of the Purchase orders were being met

o Verifying the client specification (Marking, Color Coding) before placing the order to the supplier.

o Self-starter with ability to work independently under pressure and react quickly to changing priorities

o Arranging on-site third-party inspection for domestic and international suppliers and manufacturer facilities

o Coordinating with freight and Logistics Dept. for the Shipment • Issuing domestic and international Purchase

Orders Following with suppliers for the deliveries.

o Coordinating with the supplier to get the weekly production schedule for each PO’s

o Maintaining the effective and timely deliveries.

o Major items handled are the Pipes, Flanges, Fittings, Gasket, Fasteners, Valves, and grooved Fittings.

o Preparing weekly/monthly reports for the Customers

o Coordinate with subordinates, planners, and logistics staff to share best practices, exchange information,

discuss and promptly resolve operational issues

o Managed procurement activities and performance, providing direction and support to team members, so that

procurement deliverables are obtained within project constraints of budget and schedule.

o Issues the Project Procurement Procedures in line with Corporate and the Project specific requirements

o Responsible for subcontract strategy formulation, risk identification and mitigation, technical reviews with subject matter experts, contractual negotiations, cost estimations, and techno-commercial evaluations

o Plan & conduct SRG (Supplier Regularity Guidelines) audits at the supplier end to ensure all suppliers adhere to

minimum requirements as per statutory regulations, factory act, labor law, and best safety practices/ requirements.

o Carries out tabulation of commercial comparisons of the tenders received, requests technical comparison tabulations from relevant sectors, prepares technical-economical tabulation, and recommends supplier.

• Designed plant layouts, tooling fixtures and flowcharts of materials to meet delivery targets.

o Manage quality and delivery risk through supplier selection, vendor development, and capacity planning,

business continuity planning.

o Implement and monitor cost reduction programs as well as supplier performance improvement programs &

provide in-depth expertise in the assigned categories

o Responsible for include overseeing, monitoring, and controlling the schedule of vendors and subcontractors in

collaboration with the project control team.

o Administering order expedition requests from the site and assigning desk or field expedition to expeditors/purchasers.

o Coordination with QC dept / TPI Agent for Material Inspection.

o Co‐ordination with Shipping & Logistics Agent and ensure timely delivery of materials at the site so that the overall