Salini Sajeev
Muscat,Oman
Summary
Highly skilled professional with expertise in payroll administration, recruitment processes, and contract review. Demonstrates exceptional communication skills, business correspondence writing, and active listening. Known for an innovative and creative mind-set, quick learning ability, and a positive attitude. Proficient in time management, ERP systems, travel arrangements coordination, and calendar organisation. Adept at negotiation, crisis management, and basic accounting understanding. Committed to continuous learning and achieving goals with a goal-oriented approach.
Organised Executive Secretary skilled in managing complex schedules and streamlining office operations. Delivered significant improvements by implementing new filing systems and coordinating high-profile meetings, enhancing productivity and communication. Known for maintaining confidentiality and supporting senior executives with precise administrative support.
Overview
17
17
years of professional experience
10
10
years of post-secondary education
Work History
Executive secretary
Altrad Cape
Abu Dhabi
04.2017 - 03.2021
- Company Overview: Nature of Business: Petrochemical Construction and Manufactures of PIR material
- Maintaining Calendar and daily appointments of Managing Director
- Sending Invitations for various meetings on behalf of Managing Director
- Preparing MoMs of various meetings on weekly and monthly basis
- Preparing the memos and circulars on behalf of Managing Director
- Reporting to HR Manager directly with daily recruitment reports
- Assisting in preparation of contracts between Cape and the recruiting agency /supplier
- Daily, weekly and monthly recruitment and resignation report preparation
- Preparing the offshore documents related to employees' pay scale and overtime
- Maintaining the personal file of each employees
- Authorised person for medical, life and workmen's compensation policy
- Liaising with Brokers for the Insurance policy terms
- Handled 2800 employees' medical insurance cards and the claims related
- Follow up for medical and life insurance claims as per policy
- Handled vehicle insurance policy
- Preparation of MoM of Monthly Review Meeting and Debtors Meeting
- Handled the Senior HR coordinator post as vacation replacement
- Nature of Business: Petrochemical Construction and Manufactures of PIR material
Administrator cum Procurement in charge
Aminco Group of Companies
Dubai
11.2008 - 02.2009
- Company Overview: Nature of Business: Interior Decoration and Refurbishment
- Handling both Payables and Receivables
- Maintaining the daily Books of accounts & Ledger
- Preparation of payroll & overtime sheet of the employees
- Liaising with suppliers
- Nature of Business: Interior Decoration and Refurbishment
Office Administrator cum Procurement Coordinator
Royalton Holdings Middle East
Dubai
03.2007 - 10.2008
- Company Overview: Nature of Business: Construction Field & Manpower recruiting - having branches in Azerbaijan, China, Poland & Middle East
- General office administration & accounts management
- Payment follow-ups & updating of the same
- Liaising with the suppliers & shippers for export related documents and payments
- Maintaining the daily Books of accounts
- Preparation of payroll & overtime sheet of employees
- Nature of Business: Construction Field & Manpower recruiting - having branches in Azerbaijan, China, Poland & Middle East
Plant Coordinator
Coca Cola - Al Ahlia Gulf Line Gen.Trading Co. LLC
Al Ain
04.2005 - 02.2007
- Company Overview: Nature of Business: Carbonated & Non-carbonated Soft Drink production Plant, Distributors for UAE & Oman
- Assist in documentation of Quality Assurance systems in accordance with ISO/TCCQS norms
- Ensure that the raw materials are received timely and liaise with the suppliers for delivery notes and Invoices
- Preparation of GRN's of Raw materials in the system (SCALA)
- Scrutinization of Invoices with Purchase Order regarding pricing and clearance of shipment on submission of relevant documents through agents & follow up of same
- Coordinating with Public Relation Asst., with regard to Import & Export of products and customs clearance
- Manual preparation of Goods Issue Notes in liaise with the Supply chain team
- Preparation of time sheet of Plant employees for updating in payroll
- Assisting in preparation of annual expenditure and budget in terms of production and maintenance (Including Manpower)
- Calculation of Raw Material & Syrup Yield - Line wise & Pack wise for updating of TCCS
- Daily updating of Productivity Reporting System of each shift, by coordinating with production supervisors and extracting MTD & YTD reports
- CO2 cylinders usage monitoring of various regions
- Liaising with closure of DataStream 7i systems
- Nature of Business: Carbonated & Non-carbonated Soft Drink production Plant, Distributors for UAE & Oman
Sales Coordinator/ Estimator
Cape East Ltd
Abu Dhabi
11.2004 - 01.2005
- Company Overview: Nature of Business: Manufacturer's and Suppliers of Building Insulation materials and Scaffoldings
- Preparation & follow up of Quotation with the clients
- Preparation of RFA
- Updating the minutes of Sales Meetings
- Price & Margin analysis of the products
- Sales Analysis
- Assisting in estimation of Finished goods & price analysis
- Assisting the Sales Manager in documentation and monitoring of monthly sales achievements
- Nature of Business: Manufacturer's and Suppliers of Building Insulation materials and Scaffoldings
Guest Lecturer
Ansar Women's College
Kerala
10.2003 - 03.2004
- Had been the faculty for B.Sc Physics (Main) and B.Sc Computer Science (Sub)
- Also in charge of Records and Lab
Education
International Diploma - Behavioural Science and Learning Disabilities
Pre and Primary Teachers Training Course
INDIA 01.2023 - 03.2024
Master of Business Administration - Human Resource Management
Jaipur National University
INDIA 01.2021 - 01.2023
M.Sc - Physics
Calicut University
06.2001 - 10.2003
B.Sc - Physics
Calicut University
08.1998 - 04.2001
Pre Degree - undefined
Calicut University
08.1996 - 03.1998
SSLC - undefined
Sacred Heart Convent HSS
Thrissur, KeralaSkills
- Good Communication skills
- Payroll administration
- Recruitment processes
- Contract review
- Business correspondence writing
- Active Listening
- Quick learner
- Innovative and creative mind-set
- Negotiation skills
- Positive attitude
- Goal oriented
- Always a Learner
- Time management proficiency
- ERP
- Travel arrangements coordination
- Calendar organization
- Basic accounting understanding
- Meeting agendas and minute taking
- Crisis management competency
Languages
English
Hindi
Malayalam
References
References available upon request.
Custom
References are available upon request.
Personal Information
- Passport Number: Y5754656
- Nationality: Indian
- Marital status: Married
- Visa status: Residence Visa
Timeline
International Diploma - Behavioural Science and Learning Disabilities
Pre and Primary Teachers Training Course
01.2023 - 03.2024
Master of Business Administration - Human Resource Management
Jaipur National University
01.2021 - 01.2023
Executive secretary
Altrad Cape
04.2017 - 03.2021
Administrator cum Procurement in charge
Aminco Group of Companies
11.2008 - 02.2009
Office Administrator cum Procurement Coordinator
Royalton Holdings Middle East
03.2007 - 10.2008
Plant Coordinator
Coca Cola - Al Ahlia Gulf Line Gen.Trading Co. LLC
04.2005 - 02.2007
Sales Coordinator/ Estimator
Cape East Ltd
11.2004 - 01.2005
Guest Lecturer
Ansar Women's College
10.2003 - 03.2004
M.Sc - Physics
Calicut University
06.2001 - 10.2003
B.Sc - Physics
Calicut University
08.1998 - 04.2001
Pre Degree - undefined
Calicut University
08.1996 - 03.1998
SSLC - undefined
Sacred Heart Convent HSS
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