Midhun K Manoj

Key Responsibilities in Shipment Management.

• Shipment Reporting: Prepare and update shipment status reports weekly and monthly using Excel and PowerPoint.
• Insurance Management: Arrange insurance for import shipments to mitigate risk.
• Document Coordination: Follow up with suppliers to ensure timely receipt of necessary documents for shipments.
• Shipment Tracking: Monitor the status of incoming shipments and maintain clear communication with suppliers.
• Documentation Expertise: Proficient in import/export documentation and HS code classification for exports.
• Export Document Preparation: Prepare essential export documents, such as Certificate of Origin (COO) and Commercial Invoice (CIPL).
• Production Coordination: Notify suppliers to initiate production upon receiving Top Management approval of Proforma Invoices.
• Freight Quoting: Obtain and compare ocean freight quotes from various agencies, finalizing the best rates based on service and cost.
• Negotiation Skills: Negotiate favorable ocean freight rates and arrange container bookings for both export and import (FOB or C&F basis).
• Clearance Documentation: Prepare documentation for customs clearance for both sea and air shipments.
• Container Scheduling: Develop and implement container delivery plans to optimize logistics.
• Costing Preparation: Prepare costing reports for received shipments to facilitate Goods Receipt Notes (GRN).
• Payment Requests: Submit payment requests to the accounts department against Proforma Invoice values to ensure timely supplier payments.
• Duty Management: Prepare and submit duty payments for shipments, and quarterly VAT returns related to import/export activities.
• Expense Reporting: Submit clearance agency invoices and supporting documents for payment processing under agreed credit terms.
• Short/Excess Reporting: Review and address short and excess reports for shipments, communicating findings to suppliers.
• Warehouse Coordination: Collaborate with warehouse teams to streamline operations.
• Travel Arrangements: Organize air travel arrangements for staff as needed.
• Negotiated contracts with carriers, securing competitive rates for shipping services while maintaining quality standards.
• Developed strong relationships with vendors, resulting in better pricing and service levels.
• Coordinated emergency shipments to address urgent customer needs, demonstrating flexibility and responsiveness under pressure.
• Resolved disputes with suppliers or carriers promptly, protecting company interests while fostering positive working relationships.
• Managed approximately 30 incoming calls, emails and faxes per day from customers.'
• Improved delivery times by optimizing routes and coordinating with transportation providers.
• Enhanced warehouse efficiency by reorganizing storage layout for easier access to high-demand items.
• Supported senior company leaders by delivering reports outlining performance to drive process improvements.
• Conducted data analysis to identify bottlenecks in supply chain and develop solutions to optimize operations.
• Coordinated with freight forwarder to provide vendor shipping details and obtain shipping updates.
• Built long-term relationships due to prompt and courteous service.
• Tracked orders and notified customers of status or potential delays.
• Implemented cost-saving measures in procurement processes, reducing overall supply chain expenses.
• Analyzed data trends to optimize inventory levels, minimizing overstock situations without compromising availability requirements.
• Led efforts to streamline customs clearance processes for international shipments, reducing delays at ports of entry.
• Increased customer satisfaction through timely communication and proactive issue resolution.
• Managed compliance with all applicable regulations, ensuring timely submission of required documentation to relevant authorities.
• Evaluated potential suppliers based on criteria such as reliability, pricing structure, and ability to meet delivery deadlines.
• Reduced order processing time with the introduction of an automated documentation system.
• Conducted regular audits of inventory to maintain accurate records and prevent stock discrepancies.
• Collaborated with sales teams to forecast demand and ensure adequate product availability during peak periods.
• Participated in cross-functional teams focused on continuous improvement initiatives within the organization's supply chain operations.
• Streamlined inventory management by implementing efficient tracking systems and procedures.
• Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction.
• Maintained open lines of communication between logistics, sales, and production departments to ensure a cohesive approach to supply chain management.
• Participated in cross-functional teams focused on continuous improvement initiatives within the organization's supply chain operations.
• Trained new team members on company policies, procedures, and software tools, ensuring a smooth onboarding process.

• Key Responsibilities in Procurement and Vendor Management
  Sourcing and Purchasing: Identify, negotiate, and procure materials from both local and international vendors to meet project needs.
  Vendor Evaluation: Assess vendor quotations to ensure alignment with technical and commercial specifications required for projects.
  Advisory Role: Provide guidance on purchasing terms and conditions to internal teams and external stakeholders.
  Operational Management: Oversee daily purchasing operations, including planning, issuing, and tracking Purchase Orders (POs) and shipment schedules.
  Issue Resolution: Address supply chain challenges, including quality, service, and invoicing discrepancies, with vendors.
  Strategy Implementation: Develop and execute procurement strategies to meet high delivery and short lead time requirements effectively.
  Supplier Performance Evaluation: Monitor and evaluate supplier performance based on quality, delivery timeliness, and pricing to ensure compliance with organizational standards.
  Developed strong relationships with vendors, fostering collaborative environment for mutual benefit.
  Managed procurement team to ensure timely delivery of products and services while maintaining quality standards.
  Built relationships with vendors to negotiate ideal terms for purchases.
  Resolved invoice and payment issues to facilitate prompt payment to suppliers.
  Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
  Optimized procurement processes for increased efficiency and reduced administrative burden.
  Evaluated potential suppliers based on financial stability, capacity, quality, and service capabilities before entering into agreements.
  Analyzed market trends to identify opportunities for cost reduction or operational improvements in procurement activities.
  Implemented strategic sourcing initiatives to secure high-quality materials at competitive prices.
  Analyzed supplier contracts to confirm compliance with company policies and procedures.
  Negotiated contracts with suppliers to obtain favorable terms and pricing.
  Completed monthly profit and loss performance reports.
  Reviewed and approved purchase orders and invoices for accuracy and completeness.
  Established and maintained accurate records of purchases, pricing and payment terms.
  Tracked contract performance metrics and reported issues or non-compliance with appropriate stakeholders.
  Collaborated closely with internal stakeholders to understand their needs and align procurement objectives accordingly.
  Set up and negotiated contracts to obtain favorable pricing and delivery structures.
  Delivered substantial bottom-line impact by identifying inefficiencies in existing procurement processes and implementing corrective measures.
  Spearheaded successful contract negotiations with major suppliers, securing favorable pricing structures without compromising on quality or service levels.
  Enhanced supply chain visibility with the implementation of advanced tracking systems and reporting tools.
  Developed strong relationships with vendors, fostering a collaborative environment for mutual benefit.
  Reduced lead times through effective inventory management practices and streamlined order processing.
  Developed and strengthened supplier relationships.
  Mentored junior procurement professionals, fostering a culture of continuous learning and professional development within the team.
  Input, analyzed and reported on data covering all aspects of procurement operations.
  Led cross-functional teams in the development of new product sourcing strategies, maximizing profitability while minimizing risk exposure.
  Maintained current understanding of pricing structures, market conditions and trends in industry.
  Supported organizational growth through the timely acquisition of essential goods and services required for business expansion initiatives.
  Achieved cost savings by skillfully renegotiating contracts with key suppliers.
  Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
  Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
  Utilized market intelligence to identify opportunities for savings and cost reduction.
  Led sourcing process for new vendors to get quality products and services and mitigate risk.
  Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
  Developed and implemented procurement policies and procedures to enhance compliance with company standards.
  Researched and evaluated potential suppliers to determine best fits for company needs and to identify cost savings opportunities.
  Devised and implemented strategies to optimize purchasing processes and reduce costs.
  Cultivated strong relationships with vendors to maintain and improve levels of customer service.
  Monitored inventory levels and avoided shortages with timely replenishment of stock.
  Facilitated resolution of vendor disputes and discrepancies.
  Generated reports on purchasing activities to support management decisions.
  Communicated regularly with suppliers to uphold accountability for quality standards and timely delivery of goods.
  Collaborated with internal stakeholders to create timely and accurate purchase orders.
  Scrutinized purchasing data to identify areas for improvement and cost savings.
• 'Managed approximately 30 incoming calls, emails and faxes per day from customers.'