Mamoona Sajjad
Abbottabad,KP
Summary
I am a detail-oriented professional with 9 years of experience in administrative and customer service roles, including 4 years internationally and 5 years in Pakistan. Known for my exceptional communication skills and ability to provide outstanding support, I am dedicated to delivering seamless service and enhancing team effectiveness.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Admin Office
Tameer-e-waten Public School and College
02.2020 - Current
- Assist in daily administrative operations of the institute
- Manage correspondence, including phone calls, emails, and mail.
- Provide clerical support by preparing reports, memos, and documents.
- Maintain student records, including admissions, attendance, and academic performance.
- Ensure confidentiality and proper handling of sensitive information.
- Organize and update files and databases as needed.
- Serve as the first point of contact for parents, students, and visitors; respond to inquiries and provide information about school policies and procedures
- Facilitate communication between staff, administration, and parents.
- Prepare newsletters and announcements for distribution.
- Support the budgetary process by assisting with financial record-keeping and reporting.
- Manage school supplies inventory and order materials as needed
- Assist in planning and organizing school events, meetings, and activities.
- Coordinate logistics such as venue booking, equipment setup, and catering as necessary
- Oversee the maintenance of school facilities, ensuring a safe and clean environment.
- Provide assistance to students seeking academic or counseling resources
HR/Admin & Purchase Coordinator
Perfect Plastic Industries LLC
12.2018 - 12.2019
- Company Overview: (Bin Mejren Investment Group)
- My duties & responsibilities include all the HR & Admin related activities within the organization
- Substantiates applicants’ skills by administering & scoring tests & schedule examinations by coordinating appointments.
- Welcome new employees by conducting orientations & providing payroll information by collecting time & attendance records.
- Submit employee’s data reports by assembling, preparing & analyzing data.
- Maintain employee information by entering & updating employee status change data.
- Provides secretarial support by entering, formatting & printing information; organizing work; answering phone calls; replying to emails & maintaining supplies & equipment.
- Protect operations by keeping employees' records confidential & maintaining quality service by following organization standards.
- Assisting HR manager in policymaking & Assist Admin Manager in implementation of IMS (Integrated management system) Policies for ISO 9001;2015
- Contributes to team efforts by accomplishing related results as needed as a Purchase Coordinator
- I am Coordinating & helping the management in the purchase of raw materials & other inventories & preparing the purchase inquiries, bid summaries, purchase orders & invoices in ERP software.
- Preparing reports of bio-metric attendance system & answering & route phone calls to related departments.
- Monitor office supplies & place orders for office inventories etc.
HR/Administrative Coordinator
Fakhruddin General Trading Co. (LLC)
02.2016 - 04.2018
- Responsible for providing Administrative support & assisting the HR officer in search & providing of skilled workforce by shortlisting & screening the ideal candidates & to assist different departments and acting as a liaison between external vendors and other departments.
- Organize each task accurately and point of action responsible for maintaining the databases, generate reports, check emails, mails and send prompt replies for the action to be taken promptly.
- Answer and route telephone calls to appropriate persons.
- Communicate via telephone and in-person to internal and external customers to provide guidance.
- Ensures knowledge of staff movements in and out of the organization
- General administrative and clerical support.
- Maintained department record system which included; filing, retrieving, and researching of files.
- Process invoice payments prepare and track the progress of purchase requisitions, transfer vouchers, and bank deposits.
- Perform related work as required.
Purchase Executive
Golden Gate General Trading Company
04.2015 - 01.2016
- Document online forms for the cost-effective and lawful implementation of export and import.
- Plan and execute export/import strategy complying with organizational aims and needs.
- Develop effective and constructive solutions to export/import challenges by using personal judgment and initiative.
- Forward and follow up on vendor inquiries for production and pricing needs.
- Implement purchase orders to ensure production schedule on time.
- Develop and execute contract management and purchase instruction.
Education
Bachelor of Fine Arts Graduate with Honors - Textiles, Graphics
Fatima Jinnah Women University
01.2010
Skills
- Strong organization and time management
- Self-motivated, Proactive, and hardworking
- Bookkeeping
- Employee timesheet processing
- Appointment setting & Meeting arrangements
- Excellent planner and coordinator
- Administrative support & Office management
- Interpersonal communication skills
- Travel planning
- Proficient in Microsoft PowerPoint, Excel, and Word
- ERP systems proficiency
- ISO standards knowledge
- Vendor and supplier liaison
- Samples comparison
- Excellent in using software Adobe Photoshop, Photo Scape, Coral Draw & Gimp
Certification
- Ms Office
- Quick Books
- Office Automation
- Graphic Designing
Languages
English
Urdu
Hindi
Punjabi
Timeline
Admin Office
Tameer-e-waten Public School and College
02.2020 - Current
HR/Admin & Purchase Coordinator
Perfect Plastic Industries LLC
12.2018 - 12.2019
HR/Administrative Coordinator
Fakhruddin General Trading Co. (LLC)
02.2016 - 04.2018
Purchase Executive
Golden Gate General Trading Company
04.2015 - 01.2016
Bachelor of Fine Arts Graduate with Honors - Textiles, Graphics
Fatima Jinnah Women University
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