Majed Al Hashemi

Roles and Responsibilities:

Invoice Processing & Payment Management- Accurately review, verify, and process vendor invoices and expense reports in accordance with company policies and payment terms.

Vendor Management-Communicate effectively with vendors to resolve discrepancies, respond to inquiries, and manage payment schedules.

Perform supplier statement reconciliations and address outstanding balances or payment issues.

Internal Controls & Compliance- Adhere to internal control procedures and assist in developing and improving AP policies and procedures.

Ensure compliance with tax regulations (e.g., VAT, withholding tax) and assist with audit preparation.

ERP System & Data Management-Utilize accounting and ERP systems (e.g. Odoo system) to manage payables processes efficiently.

Reporting & Reconciliation-Assist in preparing reports on AP aging, perform regular account reconciliations and resolve discrepancies in general ledger.

Collaboration & Support-Collaborate with procurement, finance, and other departments to resolve issues related to PO matching, invoice discrepancies, and budget variances.

Support process improvement initiatives and contribute to automation or digitization projects to improve AP cycle efficiency

Contract-Based Payment Processing-Review and interpret vendor and contractor agreements to ensure accurate payment terms, timelines, and conditions are met.

Process contract-related payments, including milestone-based invoices, retention amounts, and advance payments, in accordance with contractual obligations.

Coordinate with procurement and legal teams to validate contract deliverables before releasing payments.

Track payment schedules and obligations tied to service contracts, construction agreements, or long-term supplier engagements.

Roles and responsibilities:

Procurement & Vendor Communication-searching for supplies and preparing purchase order letter.

Accounts Payable (AP)- Monitor AP aging in line with payment terms and support cash flow planning.

Accounts Receivable (AR)- Issue sales invoices and track receivables to ensure timely collection. Reconcile customer accounts and follow up on outstanding balances.

Cash & Petty Cash Management- Manage day-to-day cash transactions and maintain petty cash records.

Payroll & Salaries Management- Prepare and process monthly payroll, ensuring accurate salary calculations and deductions

VAT & Tax Compliance- Prepare and file periodic VAT returns in compliance with local tax regulations.

Ensure accurate VAT treatment on sales (output VAT) and purchases (Input VAT) and maintain documentation for tax audits and support inquiries from tax authorities.

Management and shareholders relationship- prepare management report on the periodic financial performance such as sales report and other reports as and when needed.