KHOLOOD AL SHUEILI

Zakariya Al Rawahi

• Ensure the offices are well-maintained, stocked, and organised, including ordering office supplies and managing vendor relationships.
• Act as the first point of contact for office-related queries, visitors and incoming communication.
• Coordinate meetings, executive visits, organise company events and travel and hotel arrangements.
• Manage relationships with facility service providers.
• Assist in reconciling office-related payments and liaise with suppliers regarding on time payments.
• Process invoices, expense reports and purchase orders in coordination with the finance team.
• Prepare and edit correspondence letters and reports.
• Assisted in preparing audit-related correspondence and managing payable confirmations within the finance department.
• Managed and facilitated E-Visa applications for expatriate employees.

Tawaa Al Sajwani

• Assisted in processing invoicing payments related to fleet management via SAP, including creating releases, receipt notes, and tracking monthly invoices
• Managed invoice registration, updates in Excel, and coordinated with the finance department
• Managed and supported courier service arrangements, including overseeing the tracking system for DHL and Asyad contracts
• Collaborated with HR department to compare employee data with MOL and managed data entry processes for all OQEP expat employees in the data centre as part of Government Services
• Participated in and organized the Travel and Hotel Open Day event
• Followed up on facilities management projects, including site furniture, vending machines, and dining and relaxing areas
• As part of administration, implemented and managed the Easy Serve program, coordinating employees' services requests, cover the services within the SLA target, ensured accurate record date and prompt ticket closure
• Working with the HR on the onboarding for new trainees

Vasileios Gkotsis

• Consistently worked to improve the student learning experience in partnership with the Student Union and the Students' Association by support creating solutions to long-standing problem