HAJER Al HASHMI

Efficiently coordinate office activities and ensure compliance with company policies.

- Supervise administrative staff, delegate tasks, and ensure optimal performance.

- Manage upper management's schedules, travel arrangements, and appointments.

- Handle phone calls, emails, letters, and packages.

- Support budgeting and bookkeeping procedures.

- Monitor office supplies and reorder when necessary.

- Provide conference call support and logistics, including note-taking and report uploading.

- Read and comprehend contracts and their requirements.

- Offer administrative support to the team and management.

- Plan logistics and provide on-site support when required.

- Assist in tracking and managing system-related tickets.

- Coordinate, format, review, and edit reports for management.

- Load contracts into contract management tools.

- Offer basic financial and budget support.

- Provide operational system support.

- Assist in procurement of supplies and equipment.

• This role involves overseeing various administrative tasks within a school environment
• Responsibilities include managing appointments for students, parents, and staff, responding to inquiries about school programs and events, distributing mail, ensuring security protocols are followed, assisting with event planning, multitasking effectively, handling correspondence, managing calendars, coordinating meetings, maintaining accurate records, organizing and inputting data, filing important documents, use Edunation System to enter Data of Students, Staff and daily attendance for all, coordinating travel arrangements for staff, providing financial assistance with budget tracking and reimbursements, support in Implementing Compensation & Benefit Programs, support in creating standards and framework in reward area that are align with People Strategy, and supporting overall administrative functions for the smooth operation of the school.

• Provide comprehensive support and project management for initiatives led by the CEO
• Schedule and organize internal and external meetings, manage logistics, and ensure follow-up
• Handle calls and correspondence, serving as the primary contact for staff, board members, and external partners
• Coordinate travel arrangements for the CEO and board members
• Support board and committee activities by scheduling meetings, preparing materials, attending sessions, and maintaining corporate documents
• Plan logistics for board meetings, including facilities, meals, and technology
• Edit and format documents, and update ISO 9001 QMS & Audit Nama Departments, ensuring approvals from BOD & CEO
• Participate in the document sorting project for Nama Holding Company and Nama Sharing Services, attending relevant workshops.