Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Generic

Basma Hamed Al-Harthy

HR & Admin Manager
Muscat,Oman

Summary

Experienced and self-motivated HR & Administration Manager with

10+ year of experience. I have experience working at government section and multinational organization. HR & Admin department is responsible of empowering employees and nurturing culture. and implementing programs that enhance the company performance.

Skilled in Recruiting, Human Resources, Management, Procurements, and Performance Management. As an HR & Admin Manager I am in charge of creating and implanting HR polices along with Admin related policies of the company.

Overview

13
13
years of professional experience
2
2
Languages

Work History

HR & Admin Manager

Credit Oman
  • Export Credit Guarantee Agency of Oman SAOC), ) report to CEO
  • As HR
  • Developing manpower plan
  • Involved in company strategy and providing yearly budget plan for HR & Admin
  • Provide recommendation for new HR software
  • Review and recommend changes to organizational and salary structure
  • Update staff regulation manual
  • Review procurement policy
  • Review and edit KPI (company, departmental, individual)
  • In charge of recruitment process and employee exit procedures
  • Planning and implement training programs
  • Payroll process and maintenance
  • Holding petty cash procedure
  • Review and maintain employees leave and attendance and employees Personnel records
  • Developing staff competency and succession plan
  • Plan for yearly staff iniatives
  • Ensuring all Social Security for Omani employees are paid on time
  • Protect the interests of the Company in cases filed by employees and take anticipatory preventive steps towards all possible conflict
  • Arrange for activities and programs to encourage and maintain employee engagement
  • As Admin
  • Ensuring vehicles registration formalities are carried out
  • Ensuring optimum utilization of resource of the company
  • Ensuring that all type of insurance under the company are updated on yearly bases
  • Review and maintain maintenance agreements that covers the company premises, equipment, furniture, plants, office building are maintained in a good state of repair and working order/
  • Administration of Medical Insurance, Housing Loan Schemes insurance
  • Supervision of the admin team
  • Keep record of vendors and suppliers
  • Coordinate with Software Consultants for installing, amending & modifying the HR system
  • Support the auditor on their requirements
  • Maintaining control and records for company Vehicle fleet utilization.

Administration Manager

- 01.2019
  • For Oman/Kuwait office)
  • The point of the contact for the employees, managers, government and client at SAP in Oman/Kuwait
  • Played a key role in ensuring the successful launch and relocation of Oman and Kuwait office
  • Assistant to Oman regional Manager starting 2018:
  • Manage and organize the Manager’ calendar and travel
  • Screen and process correspondence and ensure timely action
  • Organize data, update reports and presentation material
  • Provide support for team events and meetings
  • Handle expense reports

HR

Middle East and North Africa LLC
01.2012 - 08.2014
  • Administrative responsibilities
  • Knowledge of Oman labor law
  • Facilitates the management team to bring best solutions for employees
  • Providing guides and support of the HR/ administrative activities
  • Preparing omani employment contracts for staff
  • Explains HR policies and procedures to line managers and employees and coordinates with them to drive the implementation of policies and procedures
  • Maintain and monitor orders and staffing lists
  • Builds a strong business relationship with the internal client
  • Managing daily administrative work and PRO
  • Preparing letters (Arabic/English)
  • In addition, prepare presentations if required
  • Arrange office supply for both oman and Kuwait
  • Prepare, Coordinate and follow up all the visa process
  • Assist Account/Finance department with the following: report to CFO
  • Responsible to send/collect local invoices and arrange payments (coordinate with the Account payable for all the payment)
  • Oman/ kuwait
  • Following up with our clients to pay invoices for SAP services (Cash collection)
  • GCC countries
  • Sending service invoices to all the clients in the Middle East region
  • Sending tax invoices for audit process
  • Prepare PO, shopping cart, and vendor for suppliers payments
  • Working with SAP Training and Development institute
  • Report to director of TDI
  • Proctoring SAP Certification examination
  • Collaborate with the training program Lead
  • Arranging placement of graduated students & provide HR with necessary information
  • Schedule interviews
  • Assist with the assessment center / interviews on ground – recruitment of new batches
  • Maintain relationship with Universities & Colleges to ensure smooth recruitment process & work with HR on securing best candidates
  • Assist with handout of laptops & IT equipment, collecting equipment post to all new hires
  • Booking of training venues & venue necessary throughout the recruitment process
  • Other Responsibilities:
  • Cooperating with facility department for all facilities related issues in Oman/Kuwait
  • Cooperating with IT to set all the IT connection in the office (telephone, internet, printer, fax, SAP corporate network access)
  • Cooperating with marketing team
  • Searching for event venues.

Administration Assistant/ Project coordinator

05.2010 - 08.2012
  • Preparing meetings reports and letters
  • Attend project meetings with the client and stack holders
  • Managing daily work and PRO
  • Correspondence with internal and external project stakeholders
  • Establishing and maintaining a good document and filling system (hard/soft copy)
  • Arranging hotel booking, traveling ticket and accommodation for staff
  • Maintain all staff records and take necessary actions for new recruitment
  • Working with Port of Duqm Project.

HR Manager assistant

Abu Hani est, Group of Companies
10.2009 - 12.2010
  • Checking the validity and renewing of all the company insurance (life, Medical, fire, marine, cars, contracts, etc) and updating them
  • Preparing visa for employees
  • Type all kind of letters (Arabic / English)
  • Establishing and maintaining a good document and filling system
  • Manage the entire process of recruitment
  • Maintaining staff records and preparing the entire process of recruiting new staff (expertise and Omanis)
  • Educations Certification & Qualifications

Education

EMBA - Finance

Waljat Colleges Of Applied Science and Technology
09.2016 - 07.2018

Certified Human Resource Manager (CHRM) - undefined

Waljat Colleges Of Applied Science and Technology
09.2006 - 07.2009

Advanced - Business Administration

Leoron Professional Development Institute
1 1 - 10.2013

Skills

Contract Administrationundefined

Additional Information

  • Personal Interests Traveling/ Gardening/Adventure Activities
  • End of service and Employee Befits Legal cases Recruitments Process Work with minimum manager supervising. Communicate with superiors & colleagues with ease & confidence at all levels. Thinking creatively and out of the box. Multi-tasking and working under pressure. Work in flexible environment Time management. Perform in team & group task or Projects. SAP (ERP) software and ISP SAP (HCM) Human capital management. Projects & Achievements OIA Project for government companies 2020/2021 In 2010 was involved with DUQM PORT project. i was a part of the team at ROYAL HASKONING In 2019 the lead in renewing company staff regulation. Establishing KPI & KBI for CREDIT OMAN Advisor in implementing HR Software. Preparing and Implanting Competency Framework and Succession Plan Implementing updated Procurement and tendering Policy Plan, and develop New Salary Structure. Develop and implement Bounce schema.

Timeline

EMBA - Finance

Waljat Colleges Of Applied Science and Technology
09.2016 - 07.2018

HR

Middle East and North Africa LLC
01.2012 - 08.2014

Administration Assistant/ Project coordinator

05.2010 - 08.2012

HR Manager assistant

Abu Hani est, Group of Companies
10.2009 - 12.2010

Certified Human Resource Manager (CHRM) - undefined

Waljat Colleges Of Applied Science and Technology
09.2006 - 07.2009

HR & Admin Manager

Credit Oman

Administration Manager

- 01.2019

Advanced - Business Administration

Leoron Professional Development Institute
1 1 - 10.2013

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Basma Hamed Al-HarthyHR & Admin Manager