Arwa Al Riyami

• Monitors and measures the contract performance against the scorecards and reports any deviations from the defined scorecard.
• Monitors the approved contract value and informs the contact in the case of diminishing of approved contract value.
• Directs the administration of contracts and ensures that all required information is registered and maintained in the SAP System.
• Ensures that contract related conflicts and issues are addressed promptly and rectified on a timely manner.
• Communicates the contract status to management and relevant stakeholders.
• Coordinates with contract holders to ensure compliance with contract terms and conditions related to HSE and professional fees.
• Reviews contracts to verify accuracy and resolve discrepancies in alignment with PDO's policies and processes.
• Follows up with contract holders on the submission of relevant contract documents and ensures and all contract requirements are met.
• Ensure alignment with payroll report (number of staff).
• Agree labour breakdown to payroll report and obtain confirmation at bank.
• Ensure person exists in the attached payroll.
• For leave travel: ensure person exists in prior month's payroll.
• Ensure 3rd party invoice are presented and credited.
• Obtain evidence of payment (For UK employees' payment run with names redacted).
• Agree L4 breakdown to CALLC invoice and MI report (Environmental, Housekeeping, and Catering & Laundry).
• Ensure further back up of material and labour and overheads if the payment per subcontractor for the service.
• Analyze MI report variance from previous month.
• Monthly inventory analysis: min/max stock levels. Lifetime of inventory on shelves — (can it be transferred/does it need to be written off/should it be excluded).
• Verify approvals for technical specification for all the purchases.
• Obtain stock reconciliations for central stores and each site.
• Verify the stock levels beyond maximum and below minimum balance requirements.
• Monitor monthly payments and exclude unapproved items.
• Site Visit to determine Quantity Surveyor review process.
• Maintenance manpower reconciliation - coastal.
• Several visits to MAF kitchen to check the Catering Cost and comparing it with the Mandays report.
• Quantify saving opportunities (E.g. Transfer of Bahja PAC staff to PDO camps, option of using PDO lease pool vehicles rather than the current statues)

Update and follow up on the UIB Savings Tracker

• Implement continues showcasing and standardization of the corporate RE department according to the created RE communication strategy/Vision.
• Collects, complies and monitors all monthly Austerity measures of RE, highlighting variations/increases to UIBB and creates presentation and Excel to be given to UIB.
• Collects, monitors and reviews the Continuous improvement ideas from the CI board with UIBB and identifying action owners and facilitate bi-weekly session with UIB LT presenting all received CI ideas and status of each.
• Work with UIB to energizer team for continuous improvement initiatives within RE.
• Focal point: Communication matters (Newsletter, interior booklet, posters) .
• Sending announcements.
• Manager Director Comity reports.
• Focal Point: Leave schedule, and Flight booking).
• Collects weekly reports and passengers' feedback of the shuttle bus demand status from OIG.
• Monitors and log shuttle bus reports into the standard excel which shows the total demand for all locations using the shuttle bus and discuss variance with the business improvement lead.
• Prepare and sends out the weekly meeting schedule and agenda to the UIB LT and LT-1.
• Updates UIBB weekly minutes of meeting and follow up with team on actions.
• Develop and work closely with UIBB and UIBCM on the on-boarding tool for all new joiners within UIB.
• Sends birthday cards to employees on their birthday date.
• Visual management.
• Cost Optimization Review Project.
• Real estate functions.
• UIB Branding.
• Creating/ collecting details of a quarter tasks for the quarter communication meeting (low-light, High-light, and look ahead).