Adil Abbas Jaffar Al-Blushi
Muscat,Oman
Summary
Administrative Professional highly accomplished with over 20 years of experience in managing and optimizing diverse administrative functions. Armed with an MBA from Coventry University and a bachelor’s degree in Records and Archives Management, Excel in driving operational efficiency and organizational improvement. Proven leader in supervising core operations, coordinating with key stakeholders, and implementing strategic administrative initiatives. Committed to continuous learning and delivering exceptional value to every project.
Overview
24
24
years of professional experience
5
5
years of post-secondary education
Work History
Document Control Specialist
Vodafone Oman
11.2022 - 03.2025
- Lead the process of developing and implementing documents management policies and procedures
- Prepare documents and archives classification system, retention period schedules and management process
- Ensure effective communication and provide technical support to employees
- Coordinate with the concerned authorities and other stakeholders
- Administer incoming/outgoing mails and documents
- Ensure that access to documents and archives is well controlled and organized in line with developed policies and procedures
- Manage the process of developing and implementing electronic document management system
- Maintained up-to-date knowledge of industry best practices in document control and data management.
- Improved accessibility of key files via implementation of digital archiving system.
- Handled correspondence regarding changes in documentation, enhancing communication lines.
- Managed confidential information securely, thereby reducing risk of data breaches.
- Enhanced efficiency of document retrieval by creating detailed indexing systems.
- Facilitated training sessions on proper document control procedures for staff members.
- Used specialised applications and software to collect and preserve digital information.
Director of Administrative Affairs
Oman Football Association
05.2019 - 12.2020
- Supervising the core administrative operations, including Procurement, Human Resources, Reservations, Transportation, and Services
- Working effectively with Board Members, executives, administrative and technical staff
- Implemented operational changes for improved efficiency.
- Supervised staff training programmes with focus on skill enhancement.
- Led team to streamline operations by implementing new strategies.
Director of the Records Office (Dep.)
State Council of Oman
Muscat, Sultanate of Oman
01.2012 - 01.2017
- Practice of controlling and governing every record created or received by the organization during running its tasks throughout the records life cycle (current-intermediate-archive), from the time it is conceived through to their final disposal
- This includes: Storing, arranging, indexing, classifying, securing, retrieving, tracking and destroying or permanently preserving records
- Devising and ensuring the implementation of retention schedules
- Providing a policy to guide all staff in the management of their records
- Providing technical support in the field of mail and records management services
- Enforced compliance measures for adherence to industry standards.
- Directed team to deliver high-quality customer service.
- Implemented company policies and legal guidelines.
Records Clerk
State Council of Oman
Muscat
01.2011 - 01.2012
- Participate in the establishment and configuration of the Records Management System of the State Council by taking these steps:
- Establish a records management committee and team to develop and implement a plan for the program
- Identifying what information, the organization produce and has to manage
- Establish the organization’s records management policies and procedures
- Develop a records retention schedule
- Implement records management training programs
Head of Transportation and Services Section
State Council of Oman
Muscat
01.2006 - 01.2010
- In charge of the day to day operations of the transport section
- Efficiently managing a team of drivers and vehicles
- Making sure that all transport fleet vehicles are properly maintained, serviced and renewed on time
- Maintaining accurate administrative records which includes Petrol consumption and Vehicle maintenance and insurance
- Responsible for maintaining the entire physical property which includes: General Maintenance, Light Carpentry and constructions, Landscaping, Pest control, electrical and water services, Air-conditioning system, Lifts, Telephones, photocopier maintenance and servicing ..
- Etc
Executive administrative assistant
State Council of Oman
Muscat, Sultanate of Oman
01.2001 - 01.2006
- Responsible for managing telephone calls and e-mails, writing letters, taking meeting points, receiving and distributing packages or mail, arranging appointments and other administrative support and duties
- Facilitated productive board meetings by preparing and distributing materials in advance.
- Reduced paperwork through digitisation of key administrative processes.
- Ensured accuracy in document preparation for important client presentations.
Education
MBA -
Coventry University in Affiliation With Middle East College
Muscat 10.2021 - 09.2023
Bachelor of Science - Records and Archives Management
Middle East College
Muscat 01.2014 - 01.2015
Diploma - Records and Archives Management
Middle East College
Muscat 01.2007 - 01.2009
Skills
- Training Facilitation
- Records and Documents Management
- Facility Management (FM)
- Employee Training
- Administration
- Team leadership
- Strong communication skills
- Quick learner
- Good with Microsoft Office and internet
- Electronic filing systems
- Digital archiving experience
- Knowledge of GDPR guidelines
- Data entry expertise
- Documentation accuracy
- Multi-Tasking capabilities
- Critical evaluation
Languages
English
Fluent
Arabic
Native
Timeline
Document Control Specialist
Vodafone Oman
11.2022 - 03.2025
MBA -
Coventry University in Affiliation With Middle East College
10.2021 - 09.2023
Director of Administrative Affairs
Oman Football Association
05.2019 - 12.2020
Bachelor of Science - Records and Archives Management
Middle East College
01.2014 - 01.2015
Director of the Records Office (Dep.)
State Council of Oman
01.2012 - 01.2017
Records Clerk
State Council of Oman
01.2011 - 01.2012
Diploma - Records and Archives Management
Middle East College
01.2007 - 01.2009
Head of Transportation and Services Section
State Council of Oman
01.2006 - 01.2010
Executive administrative assistant
State Council of Oman
01.2001 - 01.2006
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