Abdullah AlSawafi

• Facilitate the end-to-end tendering process, including bidder selection, preparation of prequalification and tender documents, bid issuance, evaluation, and contractor selection.
• Ensure all procurement and tendering activities are carried out in compliance with company policies and procedures, and report any discrepancies to the Procurement Manager prior to taking corrective actions.
• Prepare tender documents and coordinate tender advertisements through company websites, newspapers, and other approved media channels, including follow-up activities.
• Act as a focal point and liaison between internal stakeholders and suppliers to ensure all clarifications and queries are addressed in a timely and professional manner.
• Prepare committee agendas and supporting documentation for weekly tender and procurement committee meetings.
• Manage technical and commercial clarifications between end users, suppliers, and the relevant committees.
• Prepare contract documents and manage the contract signing process with awarded vendors.
• Prepare commercial evaluation reports, negotiation reports, and all related documentation in accordance with approved templates and procedures.
• Conduct market research to identify qualified suppliers, contractors, and service providers in order to expand and strengthen the supplier base.
• Source materials, equipment, and services in line with end-user requirements and approved procurement strategies.
• Maintain, update, and control all procurement and contract-related records, both electronic and hard-copy, ensuring proper documentation and traceability.
• Prepare and issue official correspondence to suppliers, including award letters, regret letters, and circulars.

· Conducting product research and sourcing new suppliers.

· Sourcing materials, goods, products, services and negotiating the best or most cost-effective purchase orders.

· Performing inventory inspections and reordering supplies and stock as necessary.

· Conducting market research to keep abreast of emerging trends and business opportunities.

· Inspecting stock and reporting any faulty items or inconsistencies immediately.

· Updating and maintaining records of all orders, payment issues, and received stock.

· Coordinating with the expedite team and following up on delays orders that have been rescheduled.

· Establishing professional relationships with clients as well as vendors and suppliers.

· Follow up with other departments for any issues related to the supply chain.

· Forecasting for future orders

· coordinating with the site team for any urgent requirements